Privacy Policy

Privacy Policy for Yolodex.ai

Effective Date: 01/01/2025

Last Updated: 23/05/2025

1. Introduction

Welcome to Yolodex.ai. We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website or services. It covers both individual users and business clients who engage us to process third-party data.

If you are located in the European Economic Area (EEA), this policy also outlines your rights under the General Data Protection Regulation (GDPR).

2. Scope and Applicability

This Privacy Policy applies to:

• Visitors and users of our website (https://yolodex.ai)

• Business clients who provide us with customer data for enrichment and insight generation

3. Information We Collect

a. Personal Data (direct users)

When you interact with our website or sign up for updates, we may collect:

• Contact Info: Name, email, phone, company name

• Account Info: Login credentials, preferences

• Payment Info: Processed securely via third-party providers

b. Usage Data (all visitors)

Automatically collected when using the site:

• IP address, browser type, device info

• Pages visited, time on site, referring pages

• Cookies and similar technologies

c. Client Data (B2B enrichment projects)

If you’re a business client, we may process personal data you provide to us about your customers. This data may include:

• Names, emails, postcodes

• Purchase history or behavior

• Other attributes derived or inferred through enrichment (e.g., occupation, interests, demographics)

We treat this information as confidential and only process it for the agreed service.

4. Lawful Basis for Processing (EEA only)

We rely on the following legal bases:

• Consent – Where you’ve given permission

• Contractual necessity – To deliver services you’ve requested

• Legal obligation – To comply with the law

• Legitimate interests – For internal analytics, fraud prevention, and improving services (balanced against your rights)

5. How We Use Your Information

We use your data to:

• Provide, maintain, and improve our services

• Deliver enrichment results to business clients

• Customize user experience

• Send communications (with opt-out options)

• Ensure security and legal compliance

6. Data Processing on Behalf of Business Clients

When Yolodex processes customer data provided by a business client (e.g., for enrichment, profiling, or influencer identification), we act strictly as a data processor under the client’s instructions. The client is the data controller, responsible for determining the purpose and legal basis for processing under applicable laws, including GDPR.

We require a signed Data Processing Agreement (DPA) before engaging in any such processing. The DPA outlines responsibilities, processing instructions, data security measures, subprocessors, data subject support, and deletion protocols in accordance with GDPR Article 28.

7. Subprocessors

Yolodex uses carefully selected third-party subprocessors for infrastructure, enrichment, and analytics. These include:

• Google – EU-hosted storage and compute services (SCCs in place)

• Bright Data – For accessing publicly available online data (contractually required to follow applicable data laws)

• OpenAI – For semantic analysis and natural language enrichment (via API with usage controls)

All subprocessors are bound by data processing agreements and GDPR-compliant terms, including EU Standard Contractual Clauses (SCCs) where applicable. A full list of subprocessors and data transfer mechanisms is available upon request.

8. Enrichment and Attribute Derivation

Yolodex may enrich client-provided data by deriving additional attributes such as occupation, interests, demographic indicators, or online presence, using publicly available sources and contextual signals.

This enrichment only occurs under the client’s documented instructions and lawful basis. Yolodex does not determine the legal basis for processing — clients must ensure their own privacy policies and consent processes cover any profiling, enrichment, or third-party data matching conducted. Yolodex does not engage in automated decision-making beyond what is required for the scope of analysis.

9. Data Retention and Deletion

Yolodex retains client-provided customer data for up to 90 days after the delivery of enrichment outputs. During this time, data is securely stored and only used for project delivery or follow-up support.

After 90 days, all customer-level personal data is irreversibly deleted from Yolodex systems. This includes:

• Deletion of cloud files from secure storage

• Purging any local processing logs containing identifiers

• Permanent removal from backups after the next 30-day cycle

Clients may request earlier deletion, and a written confirmation of deletion can be provided upon request. Yolodex maintains a deletion log and will provide documentation upon request.

10. International Transfers

Yolodex uses subprocessors located outside the EEA, including the United States. To protect personal data during international transfers, we rely on:

• EU Standard Contractual Clauses (SCCs)

• Subprocessor agreements

A full list of data transfer destinations and safeguards is available upon request.

11. Your Rights (EEA Residents)

You have the right to:

• Access your personal data

• Request correction or deletion

• Restrict or object to processing

• Receive a portable copy of your data

• Withdraw consent at any time

If you are a business client acting as a data controller, Yolodex will assist in fulfilling your obligations to respond to data subject requests in a timely manner, including access and deletion. To exercise your rights or request assistance, email: support@yolodex.ai

12. Data Security

We implement robust technical and organizational measures to protect your data, including:

• Data encryption in transit and at rest

• Access controls and monitoring

• Endpoint protection and logging

• Incident response plans for breach notification

However, no system is 100% secure, so we cannot guarantee absolute protection.

13. Cookies

Our site uses cookies to improve your experience. You can disable cookies via browser settings, but some features may not work as intended.

14. Third-Party Links

Our site may contain links to external sites. This policy does not apply to them, and we are not responsible for their content or data handling. We recommend reviewing the privacy policies of any third-party websites you visit.

15. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and take effect immediately. Continued use of our services implies acceptance of the updated terms.

16. Contact Us

If you have questions about this policy or your data, contact:

Yolodex.ai

Email: support@yolodex.ai